DEPARTMENT OF ELECTIONS

Office of the State Election Commissioner

PROPOSED

PUBLIC NOTICE

101 Procedures for Addressing Post-Election Voting Machine Audit Discrepancies

The Department of Elections, pursuant to 15 Del.C. §5012A(f), proposes to enact a new regulation. The proposed regulation outlines the procedures to be followed by the Department of Elections in the case of a discrepancy discovered during a post-election audit performed in accordance with the provisions of 15 Del.C. §5012A. The proposed regulation is not substantially likely to impose additional costs or burdens upon individuals and/or small businesses. Other regulations issued by the Department of Elections or the State Election Commissioner are not affected by this proposal. This Notice is issued pursuant to the requirements of 29 Del.C. Ch. 11, Subchapter III, 29 Del.C. Ch. 101, Subchapter II, and 29 Del.C. Ch. 104, §§10404A(b)(1) and 10404B(b)(1).

This proposed regulation is being published in the March 2020 edition of the Delaware Register of Regulations. Copies are also on file in the Office of the State Election Commissioner, 905 S. Governors Avenue, Suite 170, Dover, DE 19904 and are available for inspection during regular office hours. Copies are available upon request.

Interested parties may offer comments on the proposed regulation or submit written suggestions, compilations of data, briefs, or other materials to State Election Commissioner Anthony Albence at the above address as to whether the proposed regulation should be adopted, rejected or modified. Pursuant to 29 Del.C. §10118(a), public comments must be received on or before April 3, 2020. Written materials submitted will be available for inspection at the above address.

On or after April 3, 2020, following review of the public comments received, the Department of Elections will determine whether to adopt the proposed regulation, or make additional changes because of the public comments received.

101 Procedures for Addressing Post-Election Voting Machine Audit Discrepancies

This regulation is adopted by the Department of Elections pursuant to its authority under 15 Del.C. §5012(A)(f) and outlines the procedures to be followed by the Department of Elections in the case of a discrepancy discovered during a post-election audit performed in accordance with the provisions of 15 Del.C. Ch. 50A.

This regulation applies to any post-election audit performed pursuant to 15 Del.C. §5012A by or on behalf of the Department of Elections, including any of its county offices through its appointed officials, merit employees, casual/seasonal employees, or temporary employees contracted via a third-party State-authorized vendor.

For purposes of this regulation, the following words or terms shall have the meaning indicated:

“Audit” or “post-election audit” means the definition of “audit” as set forth in 15 Del.C. §5012A.

“Audit team” means appointed officials, merit employees, casual/seasonal employees, or temporary employees contracted via a third-party State-authorized vendor assigned by the State Election Commissioner to conduct a post-election audit.

“Certified election results” means the official results of an election confirmed by the State Election Commissioner following post-election review by Department of Elections staff.

“Department” means Delaware Department of Elections, including its three county offices and the Office of the State Election Commissioner

“Human-readable text” means the printed names of candidates or answers to ballot questions that may be read and reviewed by individuals during an audit or recount.

“Logic and accuracy test” means the testing undertaken following programming an election on a voting machine to ensure accurate ballot marking and tabulation of results.

“Paper ballots” means the ballots of record marked and tabulated by voting machines during an election.

“Recount” means a manual recompilation of election results by examining the human-readable text printed on the ballot.

“State” means the State of Delaware.

“Voting machine” means the device which marks and tabulates paper ballots during an election.

4.1 In the event that audit results from a voting machine do not agree with certified election results, and such discrepancy is greater than one half of one percent (0.5%) from the certified results totals, the following provisions shall be triggered:

4.1.1 Additional audits of the voting machine exhibiting the discrepancy.

4.1.2 Additional testing and analysis of the voting machine exhibiting the discrepancy.

5.1 An additional audit of the ballots shall be conducted by an audit team distinct from the audit team that conducted the initial audit.

5.2 If a discrepancy of more than one half of one percent (0.5%) is unresolved following the action prescribed in subsection 5.1, the following additional actions shall be undertaken:

5.2.1 All documentation related to the voting machine in question shall be gathered and reviewed by the audit team. These records include logic and accuracy testing, certification, and all other documentation.

5.2.2 A subsequent manual logic and accuracy test of the impacted voting machine shall be conducted, and the results shall be examined by a team of Department staff not involved in the conduct of the initial logic and accuracy test of the impacted voting machine.

5.2.3 An additional audit shall be initiated on another randomly selected voting machine used in the same election, in order to identify any similar discrepancies.

6.1 If an identified discrepancy is unresolved following the activities detailed in Section 5.0, the following shall occur:

6.1.1 The Department shall enlist the assistance of the State’s voting machine vendor to undertake additional testing and analysis.

6.1.2 The Department shall enlist the assistance of federal voting equipment certifying authorities to undertake additional testing and analysis that may entail the engagement of independent testing laboratories authorized by federal voting equipment certifying authorities to also undertake additional testing and analysis.

6.1.3 Any corrective actions identified must be certified by the federal voting equipment certifying authorities before being implemented by the Department.

6.1.4 Any corrective actions identified shall be implemented as soon as practical on all voting machines maintained by the Department.

6.1.5 Any voting equipment on which corrective actions have been undertaken shall have a complete logic and accuracy test performed on it before any additional deployment in elections.

6.1.6 Any voting equipment on which such a logic and accuracy test has been performed may not exhibit any discrepancy in a subsequent audit of results before being cleared for subsequent use in elections.