8002 Rules to Establish an Excavation Damage Prevention Program

Delaware General Assembly : Delaware Regulations : Administrative Code : Title 26 : 8000

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8000 Gas Regulations

8002 Rules to Establish an Excavation Damage Prevention Program

1.0 Purpose and Scope

This regulation establishes the Delaware Public Service Commission’s enforcement program for violations of the Underground Utility Damage Prevention and Safety Act, which is codified at 26 Del.C. Ch. 8, Subchapter I (“Damage Prevention Act”). The Damage Prevention Act may be viewed online at this address: https://delcode.delaware.gov/title26/c008/sc01/index.shtml

2.0 Definitions

The following words and terms, when used in this regulation, have the following meaning unless the context clearly indicates otherwise:

“Approved notification center” means Utilities Service Protection of Delmarva, Inc.

“Commission” means the Delaware Public Service Commission.

“Designer” means any architect, engineer or other person, acting either as an employer or employee, who prepares a drawing for a construction or other project which requires excavation or demolition.

“Excavator” means any person, including those acting either as an employer or employee, intending to perform or performing excavation or demolition work.

“Operator” means any person who furnishes or transports materials or services by means of a utility line.

“Regulation” means the regulations set forth herein.

“Respondent” means the operator, designer, excavator, or approved notification center who is the subject of a notice of probable violation.

“Staff” means the staff of the Commission.

“Underground pipeline facility” means a buried pipeline facility used in the transportation of gas, such as propane and natural gas, or liquid petroleum products.

“Utility line” means any item of personal property which shall be buried or placed below ground or submerged for use in connection with the storage or conveyance of water, sewage, electronic, cable television, telephonic or telegraphic communications, electric energy, oil, petroleum products, gas or other substances, and shall include, but not be limited to, pipes, sewers, conduits, cables, fiber optic conductors, valves, lines, wires, manholes, vaults, attachments and those portions of poles, pylons or other supports below ground or submerged.

“Working day” means every day, except Saturday, Sunday and state, federal and recognized operator holidays.

3.0 Duties of Operators

3.1 Operators shall comply with the requirements of 26 Del.C. §803. Operators of underground pipeline facilities shall also comply with the requirements of 26 Del.C. §804.

3.2 When providing notice of excavation damage to the Commission pursuant to 26 Del.C. §803(9) and (10), operators must complete the Commission’s “Underground Facility Damage Report,” which can be accessed via the Commission’s website at this address: https://depsc.delaware.gov/underground-facility-damage-report/. Operators may provide photographic evidence by email to DOSPSC_DAMAGES@delaware.gov.

3.3 Operators of utility lines shall comply with the requirements of 26 Del.C. §803(9) by providing notice to the Commission within 15 working days, or as soon as practicable thereafter if notification cannot be provided within 15 working days, of any excavation damage to utility lines which results in damage as defined in 26 Del.C. §802(2)c (i.e.; “the complete or partial severance of any utility line”) exceeding $3,000. An operator’s uncertainty regarding whether the damage exceeds $3,000 will not justify a delay in notification beyond 15 working days. If, after reporting excavation damage under subsection 3.3, an operator determines that the damage did not exceed $3,000, the operator may notify staff by replying to the email notification provided by staff under Section 7.0, with an updated accounting of the actual damages. After receiving such notice, staff will not consider the damage to be reportable and will not consider such damage when evaluating whether multiple, similar violations by a respondent warrant the issuance of an NOPV under subsection 7.1.3.

3.4 Operators of underground pipeline facilities shall comply with the requirements of 26 Del.C. §803(10) by providing notice to the Commission as soon as practicable of any facilities damage caused by excavation which results in damage as defined in 26 Del.C. §802(2) to gas distribution and transmission lines, oil and petroleum products distribution and transmission lines, or dangerous materials, product lines or steam lines.

4.0 Duties of Designers

Designers shall comply with the requirements of 26 Del.C. §805.

5.0 Duties of Excavators

5.1 Excavators shall comply with the requirements of 26 Del.C. §806.

5.2 In addition to the requirement in 26 Del.C. §806(a)(8) that excavators notify operators immediately of any damage to the operator’s utility lines, excavators shall call 911 when they cause or discover a release from an underground pipeline facility.

5.3 Excavators may also provide notice of excavation damage or of any observed violations of the Excavation Damage Act to the Commission by completing the Commission’s “Underground Facility Damage Report”, which can be accessed via the Commission’s website at this address: https://depsc.delaware.gov/underground-facility-damage-report/. Excavators may provide photographic evidence by email to DOSPSC_DAMAGES@delaware.gov.

6.0 Duties of the Approved Notification Center

The approved notification center shall comply with the requirements of 26 Del.C. §807(b) and to operate in accordance with the Federal Pipeline Safety Regulations codified at 49 C.F.R. §198.39, et. seq.

7.0 Enforcement Procedures

7.1 Upon receiving notice of excavation damage, staff shall provide email notification to the person reporting the damage that it has received the filing. Staff shall review each notification of excavation damage to determine any violations by operators, excavators or the approved notification center, and may take the following actions (if warranted):

7.1.1 Citation: Upon determining that a probable violation of a provision of this regulation has occurred, staff may issue a citation in writing to a respondent, notifying the respondent of the results of the on-site evaluation (if applicable) and identifying specific provisions of this regulation or the Damage Prevention Act alleged to have been violated. Unless staff and the respondent otherwise agree, the respondent shall reply in writing within 30 days of receipt of the citation. In responding to the citation, the respondent may submit a written plan to staff specifying actions that the respondent will take to correct the alleged violation, a schedule for completion of each action step, and a final date of completion. The respondent may also request an informal conference with staff in an effort to reach a mutually acceptable resolution of the alleged violation. If staff accepts the corrective plan submitted by the respondent, the citation will be deemed resolved without the need for further escalation to a warning letter or a notice of probable violation.

7.1.2 Warning letter: Upon determining that a probable violation or violations of this regulation has occurred or is continuing, staff may issue a warning letter notifying the respondent of the probable violation and advising respondent to correct it, if it is correctable, and comply henceforth, or be subject to enforcement procedures under this regulation. Staff shall: provide the respondent with copies of all relevant documentation, including the citation (if applicable) and any written violation reports; notify the respondent of the results of the on-site evaluation (if applicable); and identify the specific provisions of this regulation or the Damage Prevention Act alleged to have been violated. Unless staff and the respondent otherwise agree, the respondent shall reply in writing within 30 days of receipt of the warning letter. In responding to the warning letter, the respondent may submit a written plan to staff specifying actions that the respondent will take to correct the alleged violation, a schedule for completion of each action step, and a final date of completion. Respondent may also request an informal conference with staff in an effort to reach a mutually acceptable resolution of the alleged violation. If staff accepts the corrective plan submitted by the respondent, the warning letter will be deemed resolved without the need for further escalation to a notice of probable violation.

7.1.3 Notice of Probable Violation

7.1.3.1 If staff has reason to believe that a material violation of this regulation has occurred, or if the respondent has failed to complete the agreed upon corrective action plan after relating to a citation or a warning letter, or if the respondent has multiple, similar violations, Staff may commence an enforcement proceeding by issuing a notice of probable violation (NOPV).

7.1.3.2 The NOPV shall include the following:

7.1.3.2.1 A listing of the provisions of this regulation or the Damage Prevention Act which the respondent is alleged to have violated, a description of the evidence on which the allegations are based, and copies of all relevant documentation, including a copy of any written violation reports and citation or citations or warning letter or letters, if applicable;

7.1.3.2.2 Notice of the response options available to the respondent under subsection 7.3 of this regulation;

7.1.3.2.3 If a penalty is proposed, the amount of the proposed penalty and the maximum penalty for which the respondent may be liable; and

7.1.3.2.4 A proposed consent order pursuant to subsection 7.4 of this regulation.

7.1.3.3 An NOPV may be amended at any time prior to the issuance of a final order. If an amendment includes any new material allegations of fact or proposes an increased penalty, the respondent shall have another opportunity to respond under subsection 7.3 of this regulation.

7.2 Service. Service of the citation, warning letter, or NOPV shall only be complete upon service on the respondent’s registered agent by U.S. Postal Service first class mail delivery or to a person designated by the respondent to receive service from staff by either U.S. Postal Service or by email. Staff shall serve citations, warning letters, or NOPVs by U.S. Postal Service first class mail delivery and to a person designated by the respondent to receive service from the Commission to those respondents who have requested both methods of service.

7.3 Respondent’s Options

7.3.1 Within 30 days after receipt of an NOPV, the respondent shall respond in one of the following ways:

7.3.1.1 Sign the consent order and return it with payment of any proposed penalty.

7.3.1.2 Submit a written explanation, information, or other material in response to the allegations contained in the NOPV.

7.3.1.3 Request an informal conference with staff. Upon request for an informal conference, staff will establish a date, time, and location for the conference. At the informal conference, the respondent shall have the right to be represented by an attorney or other person and shall have the right to present relevant evidence. Any evidence that staff may have which indicates that the respondent may have violated this regulation shall be made available to the respondent, who shall have the opportunity to rebut this evidence, either at the informal conference, in writing within twenty days following the informal conference, or by other mutually agreed to arrangements.

7.3.1.4 In responding to the NOPV, the respondent may submit a written plan to staff specifying actions that the respondent will take to correct the alleged violation, a schedule for completion of each action step, a final date of completion, and payment of any proposed penalty. If staff accepts the corrective plan submitted by the respondent, staff and respondent may propose a consent order to the Commission in accordance with subsection 7.4.

7.3.2 Failure of the respondent to respond in accordance with subsection 7.3.1.1, 7.3.1.2, or 7.3.1.3 shall constitute a waiver of the respondent’s right to contest the allegations in the NOPV and authorizes the Commission, upon 30 days’ notice to the respondent, to find the facts to be as alleged in the NOPV and to issue a final order under subsection 7.5 of this regulation. Prior to the Commission’s issuance of a final order under this subsection, the respondent may submit a written plan to the Commission specifying actions that the respondent will take to correct the alleged violation, a schedule for completion of each action step, a final date of completion, and payment of any proposed penalty. If the Commission accepts the corrective plan submitted by the respondent, the Commission may issue a consent order in accordance with subsection 7.4.

7.4 Consent Orders

7.4.1 Notwithstanding any other provision to the contrary, the Commission may at any time resolve an outstanding NOPV with a consent order. A consent order shall be signed by the respondent to whom it is issued, or a duly authorized representative, and shall indicate agreement with the terms thereof. A consent order need not constitute an admission that the respondent committed the violation.

7.4.2 A consent order is a final order of the Commission having the same force and effect as a final order issued pursuant to subsection 7.5 of this regulation.

7.4.3 A consent order shall include an express waiver of appeal or judicial review rights that might otherwise attach to a final order of the Commission.

7.4.4 A consent order may include, but is not limited to, corrective action, assessment of a penalty, and mandatory education or training.

7.5 Final order

7.5.1 If staff and the respondent do not agree to a consent order, the Commission will open a docket and conduct an evidentiary hearing (either directly or by its designee) pursuant to the Rules of Practice and Procedure of the Delaware Public Service Commission, codified at 26 DE Admin. Code 1001. After the conclusion of the hearing, the Commission shall issue a final order that includes the following:

7.5.2 A statement of findings and determinations on all material issues; and

7.5.3 If a penalty is assessed, the amount of the penalty and the procedures for payment of the penalty.

7.6 Assessment of Penalties

7.6.1 Except as provided in subsection 7.6.2, whoever, by action or inaction, violates a provision of this regulation shall, for the first offense, be fined not less than $100 nor more than $500. For each subsequent like offense, such person shall be fined not less than $200 nor more than $1,000 for each violation.