Authenticated PDF Version“Delaware Public Archives” or "DPA" means the division within the Department of State that is charged with administering, implementing and enforcing all provisions of the Delaware Public Records Law.
"Employee" means any person whose terms of employment are adequate to qualify the employee for the earning of credit toward pension.
"Termination" means, not only retirement, but any reason the employee leaves the district or charter school.
2.1 Records for all school district and charter school employees shall be kept up to date including:
3.2 For the security of records and the protection of the personnel for whom the information is recorded, it is recommended that original records are to be maintained at the school district or charter school for three (3) years after termination of an employee and a successful audit of such records. Records shall be purged in accordance with the Delaware Public Archives School Districts General Records Retention Schedule and prepared for storage according to the Delaware Public Archives Records Management Handbook Preparation of Records for Short-Term Storage. Records shall remain in their original format and shall then be transferred to DPA and retained in storage for the balance of the fifty (50) required years. District and charter school records officers and authorized agents may request files from storage in accordance with DPA’s procedures for requesting files. At the end of the retention period, the documents will be destroyed in accordance with DPA's destruction procedures.
