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Delaware General AssemblyDelaware RegulationsMonthly Register of RegulationsSeptember 2014

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14 DE Admin. Code 405
Education Impact Analysis Pursuant To 14 Del.C. Section 122(d)
A. Type of Regulatory Action Required
B. Synopsis of Subject Matter of the Regulation
The Secretary of Education intends to amend 14 DE Admin. Code 405 Minor Capital Improvement Programs. This regulation amendment increases the threshold from $500,000 to $750,000 for which such projects can be classified as Minor Capital Improvement Projects.
Persons wishing to present their views regarding this matter may do so in writing by the close of business on or before October 5, 2014 to Tina Shockley, Education Associate, Department of Education, Regulatory Review, at 401 Federal Street, Suite 2, Dover, Delaware 19901. A copy of this regulation may be viewed or obtained at the Department of Education, Finance Office located at the address listed above.
1.1 The Minor Capital Improvement (MCI) Program (MCI) is a program to which provides for the planned and programmed maintenance and repair of the school plant. The program's primary purpose is to keep real property assets in their original condition of completeness and efficiency on a scheduled basis. It is not for increasing the plant inventory or changing its composition. Minor Capitol Capital Improvement Pprojects are projects that cost less than $500,000 $750,000 unless the project is for roof repair. The MCI program shall be reviewed annually by the school district and should be comprised of work necessary for good maintenance practice.
1.2 Minor Capitol Capital Improvement Project pPurchase oOrders shall be submitted to the State Division of Accounting prior to any work being done. A separate purchase order must be submitted for each project reviewed and approved by both the Department of Education and the Office of Management and Budget prior to submission to the Division of Accounting. (One copy of the approved purchase order will be returned to should be retained by the district for their information and record.)
1.3 Use of Funds: The following areas are authorized for the expenditure of Minor Capital Improvement Program MCI funds: maintenance, repairs, modernization, inspections, testing, maintenance agreements and service contracts related to: roofs, heating systems, ventilation & and air conditioning systems, plumbing & and water systems, electrical systems, windows, doors, floors, ceilings, masonry, structural built in equipment, painting, fire suppression systems, and life safety systems, security systems installation and maintenance, school grounds, athletic facilities and playgrounds, office equipment used for instructional purposes only and renovations, alterations and modernizations that do not require major structural changes.
1.5 Invoices: Invoices shall be sent directly to the Division of Accounting approved by both the Department of Education and the Office of Management and Budget prior to submission to the Division of Accounting for processing. Payments may be made as the project progresses or after work has been completed and accepted, as warranted by the nature and scope of the individual project(s).
2.1 Replacement of Career Technical Program eEquipment may be accomplished using Minor Capital Improvement, MCI Vocational Education Replacement funds.
2.2.1 In order to replace Career Technical Program eEquipment, the equipment must have a unit cost of $500 or more, be obsolete or more then than five (5) years old, and be purchased with state, state and local or local funds.
2.3 Funds shall be allocated based on the percentage of a district's Vocational Division II Units to the total of such units of all participating districts. This percentage is applied to the total funds available in a given year for capital Career Technical Program eEquipment. Career Technical Schools are 100% State funded. Allocations for technical school districts do not require a local match.
Funds may be expended anytime during the life of the Act which appropriated the funds, as long as the appropriation is active and continuing as authorized through legislation, usually, a three year period. Appropriations may be accumulated over those three years and expended for a major replacement when a sufficient balance is attained. Funds unexpended when the appropriating Act appropriation expires shall revert to the State unless properly and duly continued through legislation, and in accordance with Office of Management and Budget requirements.
The maximum cost of a Minor Capital Improvement MCI Pproject is $500,000 $750,000 except roof repairs and replacements which are not cost limited. Non-roof projects exceeding the ceiling shall be requested in through the Major Capital Improvement Program request process.
Workers may be hired under the Minor Capital Improvement MCI Program provided they are temporary hires and directly involved in the planning, constructing, or record maintenance of the construction project.
Last Updated: December 31 1969 19:00:00.
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