EXECUTIVE DEPARTMENT
Office of Management and Budget
PROPOSED
PUBLIC NOTICE
Guidelines for Agency Regulatory Statements Required under the Regulatory Flexibility Act
Guidelines and form to assist state agencies in preparing the agency regulatory statements required pursuant to Chapter 104 of Title 29.
SUMMARY OF PROPOSED ACTION
Pursuant to its authority under the Regulatory Flexibility Act, 29 Del.C. §10409 et seq. the Office of Management and Budget proposes these guidelines and form to establish procedures relating to the preparation of agency regulatory statements.
NOTICE OF PUBLIC COMMENT PERIOD
The Office of Management and Budget will hold a public hearing at which members of the public may present comments on the proposed guidelines and form on October 20, 2015 from 2 p.m. to 3 p.m. at the Tatnall Building, room 112, 150 Martin Luther King Jr. Blvd South, Dover, DE 19901. Additionally, interested persons may submit written comments to Robert Scoglietti, via email at robert.scoglietti@state.de.us or via U.S. Mail at the Office of Management and Budget, attn.: Robert Scoglietti, 122 Martin Luther King Blvd. South, 3rd Floor, Dover, DE 19901. The public comment period will close on November 5, 2015.
Guidelines for Agency Regulatory Statements Required under the Regulatory Flexibility Act
Regulatory Flexibility Analysis and Impact Statement Guidelines for State Agencies, Boards, and Commissions For Regulations Affecting Small Businesses or Individuals per the Regulatory Transparency and Accountability Acts of 2015
Introduction
Beginning January 1, 2016, agencies proposing new or amended regulations that affect small businesses or individuals are required, under the new Regulatory Transparency and Accountability Acts of 2015 (see 80 Del. Laws, c. 112 and 113), to submit a Regulatory Flexibility Analysis (RFA) and a Regulatory Impact Statement (RIS) with the proposed regulation to the Registrar of Regulations (see 29 Del.C. Ch. 104).
The Acts require the Office of Management and Budget (OMB) to adopt and publish guidelines to assist state agencies in preparing the statements required by the Acts. These guidelines have been prepared by OMB, the Department of State, and the Registrar of Regulations in consultation with the Department of Justice and a variety of regulatory agencies that issue state regulations.
The guidelines are intended to clarify the requirements contained in the Acts as well as provide state agencies with a specific form and general format for preparing and publishing the RFA and RIS. The form is also intended to benefit the small businesses and individuals impacted by proposed regulations by ensuring a reasonable level of consistency in the formatting of RFAs and RISs across different agencies and regulations.
“Small business” means any not-for-profit enterprise, sheltered workshop, or business enterprise which is engaged in any phase of manufacturing, agricultural production or personal service, regardless of the form of its organization, when such enterprise or workshop employs fewer than 50 persons, has gross receipts of less than $10,000,000 and is not owned, operated or controlled by another business enterprise.
To meet the definition of “small business” there are three components:
1) A not for profit enterprise, sheltered workshop, or business enterprise engaged in manufacturing, agricultural production, or personal service regardless of form of organization
AND
2) Employs fewer than 50 persons
Has gross receipts of less than $10M
AND
3) Is not owned, operated, or controlled by another business enterprise (note: the owner controller entity is not limited by size or receipts)
“Individual” means any natural person, including any sole proprietorship. The term “individual” does not include any natural person affected by a regulation in his/her capacity as an officer, director, or employee of an organization that is not a “small business”; e.g. the CEO of a large business.
Exemptions
All proposed regulations, whether new or amended, must have an accompanying RFA and RIS to be published by the Registrar of Regulations as part of the notice of proposal, unless exempted. The General Assembly has provided exemptions from the requirement to prepare an RFA and RIS for certain types of regulations. If the agency, board, or commission is claiming an exemption, please still include the RFA and RIS form with the proposed regulation. To claim an exemption, complete the beginning contact information, and then check the appropriate reason why the exemption applies. If the agency, board, or commission is claiming an exemption, the remainder of the RFA and RIS form is not required to be completed.
Under the statute, there are two categories of exemptions:
If the agency, board, or commission is claiming an exemption, then choose either Exemption A or Exemption B.
It is possible for a proposed regulation to meet the conditions of both Exemption A and Exemption B. However, agencies are encouraged to check only A or B, not both.
( ) Exemption A: This proposed regulation is not subject to Chapter 104, Title 29 of the Delaware Code, because it will not apply to small businesses or individuals at all.
Discussion: If Exemption A is checked, then the agency is asserting that the proposed regulation does not apply to any persons that meet the definition of “small business” or “individuals”. For example, a proposed regulation that applies to governmental entities only, and does not impact any small businesses or individuals would not be subject to the RFA or RIS section of the Delaware Code.
( ) Exemption B: The agency, board, or commission is exempt from completing the RFA and Impact Statement due to the nature of the proposed regulation.
Choose the reason for exemption:
Discussion: If Exemption B is checked, the agency must also further clarify the nature of the proposed regulation by choosing one exemption that best fits from the list of subgroup options that follows (B1, B2, B3, B4, or B5):
( ) B1. This proposed regulation is not substantially likely to impose additional costs or burdens upon individuals and/or small businesses. Explain this conclusion:
_________________________________________________________________________
_________________________________________________________________________
Discussion: If the B1 exemption is selected, the agency must explain how it arrived at the conclusion that the regulation is not likely to impose additional costs or burdens upon small businesses or individuals.
( ) B2. This is an emergency regulation pursuant to 29 Del.C. §10119.
Discussion: Emergency regulations are exempt, even if they affect small businesses or individuals. Such regulations must qualify as emergency regulations under the Administrative Procedures Act.
( ) B3. This proposed regulation is exempt from the procedural requirements of the Administrative Procedures Act, 29 Del.C. §10113(b). Choose which reason:
Discussion: Certain regulations are exempt from the procedural requirements of the Administrative Procedures Act pursuant to 29 Del.C. §10113(b). An agency, board, or commission may determine that one or more of the exemptions set forth above apply. If the B3 exemption is chosen, the agency, board, or commission must select the statutory reason (B3a, B3b, B3c. etc.).
( ) B4. This proposed regulation defines standard of conduct or qualifications of individuals applying for licensure or as licensed professionals. Identify which professional license or professional qualification this would apply to: ______________________________________________________________
Discussion: Regulations dealing solely with standards for the licensing of professionals are exempt. Standards and procedures for licensing and qualifications for various professions and occupations are found throughout the Delaware Code, and many are found in Title 24. It is important to note, that the B4 exemption may not be claimed if a proposed regulation would affect a business in ways other than standards for professional licensing qualification or certification. In such case, the agency, board, or commission would be required to prepare an RFA and RIS specific to how the aspects of the regulation unrelated to standards of conduct and qualifications of individuals impacts such small businesses.
( ) B5. Regulations that are required by federal law and/or have already complied with the federal Regulatory Flexibility Act, 5 U.S.C. § 601 et seq. (If this is checked, the agency, board, or commission shall cite the federal law, regulation, directive, or guidance strictly mandating such state regulation and shall attach any applicable Federal RFA related to the regulation, if available. Attach the Federal RFA statement to this form, or provide the URL here: ____________________________________________).
Discussion: Where a Federal RFA has been published related to a state regulation required by federal law, the agency, board, or commission may select this exemption, and no state RFA or RIS is required. Include the copy of the Federal RFA or provide a URL, for the purpose of informing the public and businesses as to where to find more information.
Where no Federal RFA has been published related to a regulation required by Federal law, and where considering whether the B5 exemption may be used, it is important to distinguish between federally required specific regulation(s) or, a federal directive, that may be eligible for this exemption, versus general regulatory authority which may not be eligible for this exemption.
In the case of federally required specific regulations, agencies may receive guidance from their federal counterparts that a specific regulation or amendment to an existing regulation is required to be promulgated by the state agency, board, or commission to remain in compliance with the requirements of the federal program. The agency, board, or commission may be given flexibility to alter the substance of the proposed regulation. These regulations or amendments are exempt from the requirements of the RFA and RIS. If claiming this exemption, an agency, board, or commission should discuss and cite (if applicable) the specific federal requirement prompting the promulgation of the state regulation or amendment, and why this exemption should apply.
Other regulations may be promulgated pursuant to general regulatory authority authorized by the federal government, and promulgation of regulation by the state agency, board or commission is not mandatory. State agencies, boards, and commissions are given substantial flexibility to compose and promulgate these regulations. These regulations and any subsequent amendments are subject to the requirements of the RIS and RFA.
Regulatory Flexibility Analysis (RFA)
The RFA is intended to show the public how the state agency, board, or commission made its determination that a regulation might impact small businesses or individuals. The RFA is required when a proposed regulation is substantially likely to impose additional costs or burdens on small businesses and individual regulated parties.
Where such costs or burdens are anticipated, other alternatives should be considered, in terms of whether they are lawful, applicable, feasible, and desirable. The methods to consider are set forth below. In the response, explain the rationale and conclusions after the agency, board, or commission has considered each of these methods. In addition, address each method individually. It is important to consider methods that will accomplish the objectives of the proposed regulation while minimizing the adverse impact upon individuals and small businesses.
State agencies, boards, and commissions proposing to adopt or amend a regulation that is substantially likely to impose additional costs or burdens upon individuals and/or small businesses shall consider, where applicable, lawful, feasible and desirable, the following methods of reducing the additional costs and burdens of proposed regulations on individuals and small businesses:
1. The establishment of less stringent compliance or reporting requirements;
2. The establishment of less stringent schedules or deadlines for compliance or reporting requirements;
3. The consolidation or simplification of compliance or reporting requirements;
4. The establishment of performance standards to replace design or operational standards required in the proposed regulation;
5. The exemption of certain individuals or small businesses from all or part of the requirements contained in the proposed regulation; and
6. Such other alternative regulatory methods that will accomplish the objectives of the proposed regulation while minimizing the adverse impact upon individuals and small businesses.
1._____________________________________________________________________
______________________________________________________________________
2._____________________________________________________________________
_______________________________________________________________________
3._____________________________________________________________________
_______________________________________________________________________
4.______________________________________________________________________
_______________________________________________________________________
5.______________________________________________________________________
_______________________________________________________________________
6._____________________________________________________________________
_______________________________________________________________________
If the above RFA section does not address each of the six methods and there is not an exemption that applies, explain why the agency, board, or commission decided it was not applicable, lawful, feasible, and desirable to complete the RFA section above.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Regulatory Impact Statements
Please answer the following questions as completely as possible.
Any agency, board, or commission that proposes to adopt or amend a regulation that is substantially likely to impose additional costs or burdens upon individuals and/or small businesses must submit the below regulatory impact statement.
Reference the statutory provision that allows for the adoption or amendment of the regulation and the statutory provisions that address the subject matter of the regulation. In addition, provide the URL to the specific section of the Delaware Code to allow the public easy access to view the provision.
__________________________________________________________________
__________________________________________________________________
Discussion: If referencing specific citations in Delaware Code, include the citation and provide a URL to the relevant section or chapter of the Code.
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Discussion: Include rationale for the need and purpose for the regulation. The response can include text from the preamble of the proposed regulation.
__________________________________________________________________
__________________________________________________________________
Discussion: Explain any anticipated benefits, even if they are qualitative rather than quantitative (public health, public safety, security, etc.).
___________________________________________________________________
___________________________________________________________________
Discussion: “Types of individuals and or small businesses” means explaining which types of businesses (e.g. dry cleaners, salons, construction companies, etc.) or individuals. Estimate the number of businesses or individuals if this is available (e.g., there are over 3500 licensed food establishments operating in the State of Delaware, therefore if a regulation that affects all food establishments is proposed, you can estimate that 3500 businesses are affected by such a change).
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Discussion: When estimating the cost of compliance for individuals and/or small businesses, absolute costs are not required; a general estimate or a range of costs will suffice. The intent of this question is not to define every possible cost, but rather to generally assess the types of costs, time, and materials that might be imposed on small businesses or individuals as a result of the implementation of the regulation. Questions the agency, board, or commission should ask when estimating the cost of compliance include:
There are two options for completing the cost estimate section of the RIS:
Cost Estimate Option 1: free-text response.
The agency, board, or commission may choose to address this question via a free-text response. At a minimum, this response shall address the projected reporting, recordkeeping, and other administrative costs required to comply with the proposed regulation.
Cost Estimate Option 2: series of questions to guide the response along with a free-text response.
Cost Estimate Option 2:
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Cost Estimate Option 2
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Yes
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No
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Unknown
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1
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Is this regulation being proposed to implement a state or federal program that provides funds to Delaware?
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2
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If this regulation is not implemented, will individuals, businesses, or programs lose federal funding?
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3
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Does this regulation implement a plan that has already been approved by the federal government, after an opportunity for public comment?
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4
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Does this regulation follow industry standards and best practices?
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5
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Are there potential costs in not establishing these standards?
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6
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Does the regulation require capital costs (building costs, material costs, upgrades to property or structures, retrofitting of systems, etc.)?
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7
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Does the regulation require additional recurring costs on small businesses or individuals?
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8
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Does the regulation impose additional administrative burden for a small business or individual?
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8a
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• If answering yes to #8, is it ongoing reporting or one time? (Choose answer)
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Ongoing
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One Time
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Unknown
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8b
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• If answering yes to #8, generally, how much administrative effort will be required to comply with the regulation?
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Large Amount
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Small Amount
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Unknown
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9
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Does the regulation require new or changed record keeping that will create new processes or change processes already in place for small businesses or individuals?
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10
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Would a small businesses or individual be required to hire an outside professional to comply with the proposed regulation (such as an attorney, accountant, tax advisor, environmental consultant, engineering firm, etc.)?
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10a
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• If answering yes to #10, estimate how many hours an outside professional may be needed to assist: _________________________________
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10b
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• If answering yes to #10, will a small business or individual be required to retain the services of the outside professional on an ongoing basis?
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11
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Does the regulation require small businesses to purchase goods or services that are unusual or not commercially reasonable?
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12
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Does the regulation require that small businesses exceed commercially reasonable data storage and transmission standards?
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13
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Will small businesses have to hire additional employees in order to comply with the proposed regulation?
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14
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Does the regulation require small businesses to cooperate with audits, inspections, or other regulatory enforcement activities?
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15
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Does the regulation have the effect of creating additional licenses, taxes and/or fees for small businesses?
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16
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Does the regulation require small businesses to additional education to keep up to date with regulatory requirements?
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17
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Please further explain any additional costs or burdens, which at a minimum shall include the projected reporting, recordkeeping, and other administrative costs required to comply with the proposed regulation:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
____________________________________________
____________________________________________
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___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Discussion: This question is similar to the Regulatory Flexibility Analysis, where the agency, board, or commission explained each alternative method and what the conclusions were after considering each method.
___________________________________________________________________
Discussion: This question is optional. If the agency, board, or commission chooses to estimate the amount of time it spent on preparing this statement, please include that information here.
Regulatory Flexibility Analysis and Impact Statement Form
For Proposed New and Amended Regulations Affecting Small Businesses or Individuals
Introduction
Beginning January 1, 2016 agencies proposing new or amended regulations that affect small businesses or individuals are required, under the new Regulatory Transparency and Accountability Acts of 2015 (see 80 Del. Laws, c. 112 and 113), to submit a Regulatory Flexibility Analysis (RFA) and a Regulatory Impact Statement (RIS) with the proposed regulation to the Registrar of Regulations (see 29 Del.C. Ch. 104).
This RFA and RIS form is intended to benefit the small businesses and individuals impacted by proposed regulations by ensuring a reasonable level of consistency in the formatting of RFAs and RISs across different agencies and regulations.
State agencies proposing new or revised regulations that are substantially likely to impose additional costs or burdens on small businesses1 or individuals2 must submit a Regulatory Flexibility Analysis (RFA) and a Regulatory Impact Statement (RIS) to the Registrar of Regulations, with the proposed regulation.
What is a Regulatory Flexibility Analysis (RFA)?
In each RFA, an agency must consider, where applicable, lawful, feasible and desirable, specific methods of reducing the burdens of the regulation on individuals and/or small businesses, including: (1) establishing less stringent requirements and deadlines; (2) establishing performance standards to replace design standards; (3) exempting individuals and small businesses from all or part of the regulation; and (4) examining other ways to accomplish the regulation’s purpose, while minimizing the impact upon individuals and/or small businesses.
What is a Regulatory Impact Statement (RIS)?
Among other things, each RIS must (1) describe the purpose of the regulation; (2) identify the individuals and/or small businesses subject to it; (3) provide an estimate of the potential costs of compliance; and (4) describe any less intrusive or less costly alternative methods of achieving the purpose of the regulation. In addition, the Act further enhances transparency by requiring the Registrar of Regulations to transmit regulatory impact statements to the appropriate standing committee of the General Assembly.
Agencies, Boards, and Commissions: please fill out this form when proposing new or amended regulations for the purpose of informing the public and business community. All proposed regulations, even if an exemption applies, must have this form attached when submitting to the Registrar of Regulations.
Date _____________________________________________________________________________
Agency _____________________________________________________________________________
Division/Office ___________________________________________________________________________
Contact Name ___________________________________________________________________________
Contact Email (or mailing address for comments) _______________________________________________
( ) Exemption A: This proposed regulation is not subject to Chapter 104, Title 29 of the Delaware Code, because it will not apply to small businesses or individuals at all.
( ) Exemption B: The agency, board, or commission is exempt from completing the RFA and Impact Statement due to the nature of the proposed regulation.
Choose the reason for exemption:
( ) B1. This proposed regulation is not substantially likely to impose additional costs or burdens upon individuals and/or small businesses. Explain this conclusion:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
( ) B2. This is an emergency regulation pursuant to 29 Del.C. §10119.
( ) B3. This proposed regulation is exempt from the procedural requirements of the Administrative Procedures Act, 29 Del.C. §10113(b). Choose which reason:
( ) B4. This proposed regulation defines standard of conduct or qualifications of individuals applying for licensure or as licensed professionals. Identify which professional license or professional qualification this would apply to:
_______________________________________________________________________
_______________________________________________________________________
( ) B5. Regulations that are required by federal law and/or have already complied with the federal Regulatory Flexibility Act, 5 U.S.C. § 601 et seq. (If this is checked, the agency, board, or commission shall cite the federal law, regulation, directive, or guidance strictly mandating such state regulation and shall attach any applicable Federal RFA related to the regulation, if available. Attach the Federal RFA statement to this form, or provide the URL):
______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
State agencies, boards, and commissions proposing to adopt or amend a regulation that is substantially likely to impose additional costs or burdens upon individuals and/or small businesses shall consider, where applicable, lawful, feasible and desirable, the following methods of reducing the additional costs and burdens of proposed regulations on individuals and small businesses:
1. The establishment of less stringent compliance or reporting requirements;
2. The establishment of less stringent schedules or deadlines for compliance or reporting requirements;
3. The consolidation or simplification of compliance or reporting requirements;
4. The establishment of performance standards to replace design or operational standards required in the proposed regulation;
5. The exemption of certain individuals or small businesses from all or part of the requirements contained in the proposed regulation; and
6. Such other alternative regulatory methods that will accomplish the objectives of the proposed regulation while minimizing the adverse impact upon individuals and small businesses.
Explain whether each of the above methods would be applicable, lawful, feasible, and desirable to reduce the costs or burdens of the proposed regulation:
1. _______________________________________________________________________
_______________________________________________________________________
2. _______________________________________________________________________
_______________________________________________________________________
3. _______________________________________________________________________
_______________________________________________________________________
4. _______________________________________________________________________
_______________________________________________________________________
5. _______________________________________________________________________
_______________________________________________________________________
6. _______________________________________________________________________
_______________________________________________________________________
If the above RFA section does not address each of the six methods and there is not an exemption that applies, explain why the agency, board, or commission decided it was not applicable, lawful, feasible, and desirable to complete the RFA section above:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Any agency, board, or commission that proposes to adopt or amend a regulation that is substantially likely to impose additional costs or burdens upon individuals and/or small businesses must submit the below Regulatory Impact Statement (RIS).
________________________________________________________________
__________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Cost Estimate Option 1:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
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Cost Estimate Option 2
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Yes
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No
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Unknown
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1
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Is this regulation being proposed to implement a state or federal program that provides funds to Delaware?
|
|
|
|
2
|
If this regulation is not implemented, will individuals, businesses, or programs lose federal funding?
|
|
|
|
3
|
Does this regulation implement a plan that has already been approved by the federal government, after an opportunity for public comment?
|
|
|
|
4
|
Does this regulation follow industry standards and best practices?
|
|
|
|
5
|
Are there potential costs in not establishing these standards?
|
|
|
|
6
|
Does the regulation require capital costs (building costs, material costs, upgrades to property or structures, retrofitting of systems, etc.)?
|
|
|
|
7
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Does the regulation require additional recurring costs on small businesses or individuals?
|
|
|
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8
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Does the regulation impose additional administrative burden for a small business or individual?
|
|
|
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8a
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• If answering yes to #8, is it ongoing reporting or one time? (Choose answer)
|
Ongoing
|
One Time
|
Unknown
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8b
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• If answering yes to #8, generally, how much administrative effort will be required to comply with the regulation?
|
Large Amount
|
Small Amount
|
Unknown
|
9
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Does the regulation require new or changed record keeping that will create new processes or change processes already in place for small businesses or individuals?
|
|
|
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10
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Would a small businesses or individual be required to hire an outside professional to comply with the proposed regulation (such as an attorney, accountant, tax advisor, environmental consultant, engineering firm, etc.)?
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10a
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• If answering yes to #10, estimate how many hours an outside professional may be needed to assist ________________________________
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----
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----
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10b
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• If answering yes to #10, will a small business or individual be required to retain the services of the outside professional on an ongoing basis?
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11
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Does the regulation require small businesses to purchase goods or services that are unusual or not commercially reasonable?
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12
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Does the regulation require that small businesses exceed commercially reasonable data storage and transmission standards?
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13
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Will small businesses have to hire additional employees in order to comply with the proposed regulation?
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14
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Does the regulation require small businesses to cooperate with audits, inspections, or other regulatory enforcement activities?
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|
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15
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Does the regulation have the effect of creating additional licenses, taxes and/or fees for small businesses?
|
|
|
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16
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Does the regulation require small businesses to additional education to keep up to date with regulatory requirements?
|
|
|
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17
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Please further explain any additional costs or burdens, which at a minimum shall include the projected reporting, recordkeeping, and other administrative costs required to comply with the proposed regulation:
___________________________________________
___________________________________________
___________________________________________
___________________________________________
___________________________________________
___________________________________________
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_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
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