DEPARTMENT OF EDUCATION
Statutory Authority: 14 Delaware Code, Section 122(b) (14 Del.C. §122(b))
14 DE Admin. Code 746
REGULATORY IMPLEMENTING ORDER
746 Criminal Background Checks for Student Teaching
I. Summary of the Evidence and Information Submitted
The Secretary of Education intends to amend 14 DE Admin. Code 746 Criminal Background Checks for Student Teaching to delay the implementation date. The date is being changed because current state law does not enable the Delaware State Bureau of Identification to submit a request for a federal background check (28 CFR 50.12A and 28 CFR 20.33A3). The Department will pursue a legislative change to accommodate the federal requirement. The Department continues to work with the district personnel directors, Delaware’s higher education institutions, the State Police and State Bureau of Identification to ensure consistent implementation of this new requirement. Currently nine school districts are requiring criminal background checks of student teachers voluntarily. By imposing the January 2011 date, this will allow legislation to be introduced and discussed, and to provide the time for the higher education institutions to establish implementation procedures. Depending on the timing of legislative action, the Department will work with the higher education institutions and districts/charter schools to move up the implementation date.
Notice of the proposed regulation was published in the News Journal and the Delaware State News on Friday, October 2, 2009, in the form hereto attached as Exhibit “A”. Comments were received from the Governor’s Advisory Council for Exceptional Citizens and the State Council for Persons with Disabilities which state their concern that student safety is being compromised by the delay of implementing the regulation because Delaware law does not enable the Delaware State Bureau of Investigation to submit a request for a federal background check. They would like the Department to expedite State legislation to allow these requests for federal background checks. The Councils also encouraged DOE to initiate a model standard that districts, charter schools and colleges could adopt, if desired. The Department will work to expedite legislation and initiate a model standard.
II. Findings of Facts
The Secretary finds that it is appropriate to amend 14 DE Admin. Code 746 Criminal Background Checks for Student Teaching in order to delay the implementation date. The date is being changed because current state law does not enable the Delaware State Bureau of Identification to submit a request for a federal background check (28 CFR 50.12A and 28 CFR 20.33A3).
III. Decision to Amend the Regulation
For the foregoing reasons, the Secretary concludes that it is appropriate to amend 14 DE Admin. Code 746 Criminal Background Checks for Student Teaching. Therefore, pursuant to 14 Del.C. §122, 14 DE Admin. Code 746 Criminal Background Checks for Student Teaching attached hereto as Exhibit “B” is hereby amended. Pursuant to the provision of 14 Del.C. §122(e), 14 DE Admin. Code 746 Criminal Background Checks for Student Teaching hereby amended shall be in effect for a period of five years from the effective date of this order as set forth in Section V. below.
IV. Text and Citation
The text of 14 DE Admin. Code 746 Criminal Background Checks for Student Teaching amended hereby shall be in the form attached hereto as Exhibit “B”, and said regulation shall be cited as 14 DE Admin. Code 746 Criminal Background Checks for Student Teaching in the Administrative Code of Regulations for the Department of Education.
V. Effective Date of Order
The actions hereinabove referred to were taken by the Secretary pursuant to 14 Del.C. §122 on November 13, 2009. The effective date of this Order shall be ten (10) days from the date this Order is published in the Delaware Register of Regulations.
IT IS SO ORDERED the 13th day of November 2009.
DEPARTMENT OF EDUCATION
Lillian M. Lowery, Ed. D., Secretary of Education
Approved this 13th day of November 2009
746 Criminal Background Check for Student Teaching
This regulation shall apply to candidates for a Student Teaching Assignment in a Delaware public school. Refer to 14 DE Admin. Code 745 Criminal Background Check for Public School Related Employment for the requirements and procedures related to criminal background checks for public school related employment in a Delaware public school.
“Higher Education Institution” means the Delaware college or university that has a teacher preparation program that places candidates into Student Teaching Positions in a Delaware public school district or charter school.
“Student Teaching Position” means a structured, supervised learning experience for a student in a teacher education program in which the student teacher practices the skills being learned in the teacher education program and gradually assumes increased responsibility for instruction, classroom management, and other related duties for a class of students in a local school district or charter school. These skills are practiced under the direct supervision of the certified teacher who has official responsibility for the class.
2.0 Criminal Background Check Requirements and Procedures for Student Teaching Position Candidates
2.1 Effective January 1,
2010 2011, any candidate for a Student Teaching Position in a public school district or charter school shall be required to have a criminal background check as prescribed through this regulation.
2.2 The higher education institution where candidates for Student Teaching Positions are enrolled shall require all candidates to complete a Release for Criminal Background Check Information form approved by the Department of Education as a part of the assignment process for a Student Teaching Position in a Delaware public school district or charter school.
2.3 The candidate for a Student Teaching Position in a Delaware public school district or charter school shall be subject to the following procedures:
2.3.1 After notification by the higher education institution that he/she is a candidate for a Student Teaching Position, the candidate shall present him/herself to State Bureau of Identification personnel at one of the Delaware State Police Troops that processes such criminal background checks or at an on site appointment arranged by the higher education institution.
2.3.2 The candidate shall cooperate in all respects with this criminal background check process, or his/her application cannot be accepted. On completion of the procedure, the candidate will be given a Verification Form of Processing by the State Bureau of Identification, which may be shown to the candidate’s placing higher education institution as proof that the candidate has completed the procedure. The candidate should retain the Verification Form of Processing for his/her records.
2.3.3 The candidate shall request the State Bureau of Identification send original versions of the criminal background check to both the candidate and higher education institution.
2.4 All costs associated with obtaining a criminal background check shall be paid for by the person seeking a student teaching position placement.
12 DE Reg. 1306 (04/01/09)
3.0 Procedures for Higher Education Institutions, Public School Districts and Charter Schools for the Determination of Suitability for Candidates in Student Teaching Positions.
3.1 The higher education institution where the candidate is enrolled and that was sent an original copy of the completed criminal background check shall make the initial determination for suitability for student teaching placement. The criteria for determining the suitability for student teaching placement shall be at the discretion of the higher education institution and may vary among the various higher education institutions in Delaware.
3.1.1 If a determination is made to deny a candidate placement into a student teaching position based upon the higher education institution’s review of the criminal history, the higher education institution may provide for an appeal process.
3.2 Upon the initial determination for suitability for the candidate to be placed in a public school, the higher education institution liaison responsible for overseeing Student Teaching Position placements shall confirm the receipt of the original complete criminal background check and send a copy of such to the district superintendent or charter school director of the Delaware school district or charter school considering the person as a candidate for a Student Teaching Position.
3.3 Each school district and charter school shall make the final determination of suitability for placement of a candidate in a Student Teaching Position in its school.
3.3.1 Each school district and charter school shall establish the process and criteria for determining suitability for placement of a candidate in a Student Teaching Position in its school(s).
3.3.2 The criteria for determining the suitability and subsequent placement of a candidate in a student teaching position may vary among the districts and charter schools. In addition, a school district or charter school may have criteria for student teaching placement that differs from the criteria for public school employment.
3.3.3 The school district or charter school shall provide the candidate’s higher education institution the decision to place or deny a candidate in a Student Teaching Position placement in writing.
3.4 Candidates for student teaching may have criminal background checks from other states accepted, if all of the following conditions are met;
3.4.1 The criminal background check shall have been conducted within the previous twelve (12) months and include a federal criminal background check;
3.4.2 The criminal background check shall be sent directly from the criminal background check agency in the other state to the higher education institution;
3.4.3 The out of state candidate shall sign a release to allow the higher education institution receiving the out of state criminal background check and the reference to confirm their receipt, disclose their contents and forward them, subject to the same disclosure regulations that apply to Delaware criminal background checks.
4.0 Procedures for Maintaining Criminal Background Check Information
4.1 All information and records pertaining to criminal background checks and this regulation shall be maintained in a confidential manner including, but not limited to, the following:
4.1.1 Access to criminal background check records, letters of reference accompanying out of state criminal background checks, and determination of suitability shall be limited to the higher education institution officer responsible for student teacher assignments and one person designated to assist in the processing of criminal background checks; and the district superintendent or charter school director and the district or charter school chief personnel officer responsible for the determination of suitability in the placing district or charter school. These persons shall be required to sign an agreement to keep such information confidential and employ proper precautions to insure that interoffice communications remain confidential;
4.1.2 All such records shall be kept in locked, fireproof cabinets;
4.1.3 No information from such records shall be released without the signed approval of and the appropriate signed release of the candidate or person placed in a Student Teaching Position.
4.2 The higher education institution may dispose of the criminal background check in a secure manner no earlier than six (6) months after the student graduates from the higher education institution.
The higher education institution officer responsible for student teacher assignments shall report to the appropriate police authorities evidence of any person who knowingly provides false, incomplete or inaccurate criminal history information or who otherwise knowingly violates this regulation.
6.0 Subsequent Criminal History Information
6.1 Subsequent criminal history on a person in a Student Teaching Position may be sent by the State Bureau of Identification to the higher education institution.
6.2 The higher education institution where the candidate is enrolled shall be required to send any subsequent criminal history information received to the school district or charter school where the candidate is engaged in student teaching activities.
6.3 The district or charter school where the person is in a Student Teaching Position may consider any subsequent criminal history received for the person's continued suitability for the Student Teaching Position.
12 DE Reg. 329 (09/01/08)
12 DE Reg. 1306 (04/01/09)
13 DE Reg. 843 (12/01/09) (Final)