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Delaware General AssemblyDelaware RegulationsAdministrative CodeTitle 14700

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1.0 Purpose

The purpose of this regulation is to outline procedures, criteria and responsibilities related to Local School District and Charter School Citizen Budget Oversight Committees (CBOC) required pursuant to 14 Del.C. §1508. CBOCs are established to oversee the financial position of each Local School District and Charter School for which it was appointed. The Local School District and Charter School Board shall retain all policy and decision-making authorities granted pursuant to Delaware Code.

21 DE Reg. 213 (09/01/17)

 

2.0 Definitions

"Certificate of Completion" means the document provided by the Department of Education indicating the individual has attended and completed Financial Responsibility Training.

"Charter School" means a non-home based full-time public school that is operated in an approved physical plant under a charter granted by, or transferred to, the Department or other authorizing body for the personal physical attendance of all students.

"Local School District" means a reorganized school district or vocational technical school district established pursuant to 14 Del.C. Ch. 10.

"Trainer" means an individual or organization approved by the Department of Education to provide Financial Responsibility Training.

21 DE Reg. 213 (09/01/17)

 

3.0 Committee Members for Local School Districts and Charter Schools

3.1 Each Local School District and Charter School shall be required to establish a CBOC. The CBOC shall have access either electronically or in hard copy format to financial documents and financial information the Local School District or Charter School has in its possession and that are relevant to the financial position of the District or Charter School, with redactions permitted only to protect confidential personal information regarding students or employees as permitted by the state’s Freedom of Information Act.

3.1.1 The Local School District’s CBOC shall have at least five (5) members. Representation shall consist of parents, educators and taxpayers residing in the district. In addition, where possible, the CBOC shall have at least two members with formal educational or vocational backgrounds amenable to oversight of school district financial statements. Further provided, CBOC members shall not be compensated, except for allowable mileage for training or similar activities, for participation on such CBOC.

3.1.2 The Charter School’s CBOC shall have at least five (5) members. Representation shall consist of educators and parents of students in the school, with no more than two being Charter School Board members and one being a representative of the Department. In addition, where possible, the CBOC shall have at least two members with formal educational or vocational backgrounds amenable to oversight of school financial statements. Further provided, CBOC members shall not be compensated, except for allowable mileage for training or similar activities, for participation on such CBOC.

3.2 Each Local School District and Charter School shall establish its own selection policy for its CBOC, and shall submit the selection policy to the Department for review. The Department’s Finance Office shall review the proposed policy and make a decision within fifteen (15) work days to approve or request revisions. The decision to approve or request revisions shall be based on whether the selection policy meets the provisions in subsection 3.3.

3.3 The Department’s CBOC membership provisions shall be as follows:

3.3.1 Use the appropriate District or Charter School application form, as developed and maintained by the Department, that delineates standard application language and additional information that includes, but is not limited to, the following:

3.3.1.1 Membership pursuant to subsections 3.1.1 and 3.1.2;

3.3.1.2 Conflict of interest, and disqualification from membership upon identification thereof, criteria;

3.3.1.3 Selection, or removal, of the Chairperson to be determined by a majority of the membership of the CBOC;

3.3.1.4 Term length shall be two (2) years with an option at the end of the term to approve an additional two-year term based on the majority vote of the other existing members of the CBOC, provided that the cumulative number of extensions shall not exceed three (3); however, a member may terminate his or her position upon written notice to the Chairperson; and

3.3.1.5 Experience and statement of reason for participation on the CBOC.

3.3.2 Post the request for CBOC members for at least fifteen (15) work days on its website and all school building main entrance doors;

3.3.3 Identify and post on its website the selection committee that consists of one educator from the Local School District or Charter School, one Local School Board or Charter School Board member, one member of the local teacher’s union, and at least two parents or community members who are not Local School District or Charter School employees or board members; and

3.3.4 Use the selection rubric developed and approved by the Department.

21 DE Reg. 213 (09/01/17)

 

4.0 District School Board and Charter School Board Financial Responsibility Training Requirement

District School Board, Charter School Board and Citizen Budget Oversight Committee Financial Responsibility Training, including frequency and required trainings, is outlined in 14 DE Admin. Code 734.

13 DE Reg. 1203 (03/01/10)

21 DE Reg. 213 (09/01/17)

 

Last Updated: October 13 2017 14:56:05.
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